Document Manager lets buyers and sellers on Mbizmarket store, share and download documents in one place, with access control and user consent that follow Indonesia’s personal data protection law.
Real screen from the Document Manager design file. All company and user data is fictional.
Quotes, contracts and POs travelled through chat and personal email. Nobody knew who held a copy, or whether it was okay to share.
Consent before anything else, sharing tied to a store name with signed links, one honest delete-revokes-all rule, and a quota warning before it’s too late.
Documents in one place, links that only open for the right people, and an audit trail ready for disputes.
fewer procurement documents sent over chat and personal email, according to a user survey.
link leaks since launch. A link only opens for the recipients you picked, and every open is logged.
failed uploads from full storage, because the warning shows up at 90%.
Every procurement deal comes with paperwork: quotes, contracts, purchase orders, certificates. Before Document Manager, these moved through chat and personal email, so nobody knew who held a copy or whether it was okay to share.
Upload documents and share them with specific sellers.
Do the same with buyers, using the exact same flow.
Get an email, open the link after logging in, then download.
A document-sharing feature is easy to build fast. The hard part is making it safe without making it annoying: documents can contain personal data, links get forwarded, and a downloaded file can never be pulled back.
Users need to understand their responsibility before uploading or sharing, and their consent has to be on record.
Access has to be tied to a specific store or company, and once a file is downloaded, it’s out there.
No in-browser preview yet, so looking at a document means downloading it.
Buyers and sellers swap documents faster, and Mbizmarket has a clear trail when there’s a dispute or an audit.
A normal UX process, plus one question on every screen: if this document leaks, was the user warned enough?
I mapped how deal documents move today, and where they can end up in the wrong hands.
Consent up front, then upload, share, notify, download and delete. One flow for buyers and sellers.
Six touchpoints, with copy that explains the consequences at the right moment, not in a help page.
Every error got its own screen: wrong format, file too big, connection lost, storage full, access denied.
“Every download is a copy you can’t take back.”
The first release has no in-browser preview, so people download a file just to see what’s inside. Preview is the most impactful next step for privacy: fewer downloads, fewer copies floating around out of control.
Real screens from the Document Manager design file. All data is fictional.
